Netscape Communicator 4.50-4.8x

First Time Configuration
1. The first time you run Netscape, you will be prompted to create a new profile. Each profile has your settings for browsing the Internet and reading e-mail and Usenet news. Click Next.
2. Enter your name as you would like it to appear in the Full Name field. Enter your CalWeb e-mail address in the E-mail Address Box. Then, click Next.
3. A screen pops up asking for the name of the profile and the location. Click Next.
4. Enter smtp.calweb.com for the name of the outgoing mail server. Click Next.
5. Enter your CalWeb login name as the Mail Server user name (i.e. joeuser, no @calweb.com). The incoming mail server is pop.calweb.com. Make sure Mail Server type is set to POP3. Click Next.
6. Enter news.calweb.com as the news server if you are directly connected to CalWeb through dial-up, ISDN, or DSL, or newsreader.calweb.com if you are connecting from outside CalWeb's network. Make sure port # is set to 119 and that "Secure" is not checked. Click Finish.
Adding A New E-Mail Account
By design, Communicator is set up to check one mail account. In order to check multiple e-mail accounts, you will need to set up multiple profiles. To set up the profiles, click on Start, then Programs, then Netscape Communicator, then Utilities, then User Profile Manager. Click on New to create a profile. Then follow the instructions above for adding a new profile. Then, whenever you start up Netscape Communicator, you will be prompted for which profile to use.
Verifying E-mail Account
1. Click on Edit and select Preferences.
2. If you see a plus sign or an arrow pointed to the right next to "Mail & Newsgroups", click on it to change it to a minus sign or a arrow pointed down to expand the list.
3. Click on Identity and verify the following:
  • Your name: User's Real Name
  • E-mail address: Full e-mail address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it )
  • Reply-to address: Leave Blank.
  • Organization: Blank or name of company (optional)
4. Click on Mail Servers.
5. Under Incoming Mail Servers, select pop.calweb.com and then click on the Edit button.
6. The General tab should be selected. Verify the following:
  • Server name: pop.calweb.com
  • Server type: POP3 Server
  • User Name: The mail account login name (all lowercase, no @calweb.com)
  • You may also want to check off "Remember Password" and "Check for mail every 10 minutes".
7. Click OK to exit out of mail server properties.
8. Under "Outgoing Mail Server", check the following:
  • Outgoing mail (SMTP) server: smtp.calweb.com
  • Outgoing mail server user name: Your CalWeb login name (all lowercase, no @calweb.com)
  • Under "Use Secure Socket Layer (SSL) or TLS for outgoing messages", make sure that Never is dotted.
9. Click on OK.
Multiple E-mail Accounts
By design, Netscape Communicator can only check one e-mail account. To check multiple accounts, you will have to set up multiple profiles. To set up the profiles, click on Start, then Programs, then Netscape Communicator, then Utilities, then User Profile Manager. Click on New to create a profile. Then follow the instructions above for adding a new profile. Then, whenever you start up Netscape Communicator, you will be prompted for which profile to use.
Spam Filtering
CalWeb employs a Spam filtering system called Spam Assassin which marks suspected Spam messages with the word *****SPAM***** in the subject line. To transfer the messages to the Trash folder, follow these instructions while in the Messenger portion of Netscape:

1. Click on Edit, and select Message Filters.
2. Click on New to create a new filter.
3. For filter name, enter “SPAM Mail”.
4. On the line that begins with "If the", make sure that “subject” and “begins with” are selected in the respective pull-down boxes. Enter *****SPAM***** in the blank.
5. On the line that begins with "then", click on the down arrow and select "Delete". Your screen should look as follows:
Spam Mail Box
6. Click OK to save the mail rule.
7. If necessary, highlight the "SPAM Mail" on the Message filters screen, then click on the arrow pointed up so that the rule is at the top of the list.
8. Click OK to close the

This message filter will move any messages that appear to be spam to the Trash folder of Netscape.
File Attachments
To send a file attachment
While composing a message, you can click on Attach button and select File... or you can select File, then Attach, then File... . A dialogue box will come up allowing you to select the file that you want to attach to the message.

NOTE: Consider the end user. Large attachments take a long time to both upload and download. Attachments larger than 3MB may be rejected by the mail server.

To open a file attachment
File attachments will appear at the end of the message. If you double-click on the file attachment, Netscape will open up the file in another browser window. Alternatively, you can right-click on the attachment and select Save Link As... . A Save As... window will appear, allowing you to save the attachment to your computer.

Alternatively, you can click on the paperclip icon at the beginning of the message. This will show the file attachments as icons at the bottom of the screen. By double-clicking on the icon, you will open up the attachment. Alternatively, by right-clicking on the icon, it will give you the options of either opening the file attachment or saving the file attachment to your computer.

WARNING! Many computer viruses can be transmitted through file attachments. Before opening a file attachment, be sure you know who is sending you the attachment and if you were expecting the attachment. It is recommended that you have a virus-scanning program installed and the latest anti-virus definitions installed. CalWeb is not responsible for any damage to your computer if you open an virus-infected file.
Common Issues
Message Checking Interval
Click on Edit and select Preferences. If necessary, click on the plus sign next to Mail & Newsgroups to make it a minus sign and expand the list of selections. Select Mail Servers. Under Incoming mail servers, select the pop.calweb.com and click on the Edit button. Make sure that the General tab is selected. Make sure that "Check for mail" and enter a interval in minutes. Click OK, then OK again.

Prompt For Password
Click on Edit and select Preferences. If necessary, click on the plus sign next to Mail & Newsgroups to make it a minus sign and expand the list of selections. Select Mail Servers. Under Incoming mail servers, select the pop.calweb.com and click on the Edit button. Make sure that the General tab is selected, then check to see that Remember Password button is checked. Click OK, then OK again.

Mail Left On Server
If you are leaving messages on the server: Click on Edit and select Preferences. If necessary, click on the plus sign next to Mail & Newsgroups to make it a minus sign and expand the list of selections. Select Mail Servers. Under Incoming mail servers, select the pop.calweb.com and click on the Edit button. Click on the POP tab. Make sure that Leave messages on Server button is not checked. Click OK, then OK again.

To leave a copy of the message on the server: (not recommended) Click on Edit and select Preferences. If necessary, click on the plus sign next to Mail & Newsgroups to make it a minus sign and expand the list of selections. Select Mail Servers. Under Incoming mail servers, select the pop.calweb.com and click on the Edit button. Click on the POP tab. Make sure that Leave messages on Server button is checked. Click OK, then OK again.

IMPORTANT! If you elect to leave mail on the server, we highly recommend that you periodically check your e-mail box using the CalWeb web mail interface to delete messages that are no longer needed, otherwise excessive disk usage charges will occur. (Note: Be sure to hit the Empty Trash button before logging out of the web mail interface to remove the deleted messages from the Trash folder.)

Hang Up After Downloading
This feature is not available under Netscape Communicator.

Large Message
Click on Edit and select Preferences. If necessary, click on the plus sign next to Mail & Newsgroups to make it a minus sign and expand the list of selections. Select Disk Space. In "All Message" section, check off  "Do not store messages that are larger than" and enter a size in KB. Click OK.

Once this option is activated, whenever you download a message that is larger than the set size, you will see the first few lines of the message followed by: "Truncated! This message exceeded the Maximum Message Size set in Preferences, so we have only downloaded the first few lines from the mail server. Click here to download the rest of the message." When you click on the here, the entire message is downloaded to your computer.

IMPORTANT! This will leave the large messages on our mail server. You should periodically check your mailbox using the CalWeb web mail interface to check and delete the large messages, otherwise excessive disk usage charges will occur. (Note: Be sure to hit the Empty Trash button before logging out of the web mail interface to remove the deleted messages from the Trash folder.)

Message Splitting
Netscape Communicator does not support splitting a large message into sections.

Send Messages Immediately
Netscape Communicator automatically sends out messages when the Send Message button is clicked.

Outside Access to CalWeb's Mail Server
If you are connecting from outside of CalWeb's network in order to access your e-mail, it is recommended that you use your provider's outgoing mail server. Alternatively, to use CalWeb's outgoing mail server, click on Edit and select Preferences. If you see a plus sign or an arrow pointed to the right next to "Mail & Newsgroups", click on it to change it to a minus sign or a arrow pointed down to expand the list. Click on Mail Servers. Under "Outgoing Mail Server", check the following:

  • Outgoing mail (SMTP) server: smtp.calweb.com
  • Outgoing mail server user name: Your CalWeb login name (all lowercase, no @calweb.com)
  • Under "Use Secure Socket Layer (SSL) or TLS for outgoing messages", make sure that Never is dotted.
Click on OK.
Message Headers
Occasionally, it may be necessary for you to send us the complete message headers. These headers contain the complete path that the message took through the Internet rather than just the From, To, Subject, and Date that you see as part of the message. To send us the complete message headers, while in Communicator Messenger, click on View, then Headers, then All. This will display the full message headers. Select the message which you want to forward, then click on Message, then Forward As, then Inline. To restore normal message viewing, select View, then Headers, then Normal.
News Configuration
To set up Netscape to read Usenet news, follow these steps:

1. Click on Edit and select Preferences.
2. If necessary, click on the plus sign next to Mail & Newsgroups to make it a minus sign and expand the list of selections.
3. Click on Newsgroup Servers.
4. You should see a list of news servers. The name of news server should be news.calweb.com if you are connecting directly to CalWeb or newsreader.calweb.com if you connecting from outside CalWeb. To add a new news server, click on the Add button and enter the following:

  • Server: news.calweb.com if you are connecting directly to CalWeb, newsreader.calweb.com if you are connecting outside of CalWeb.
  • Port: 119
  • Supports encrypted connections (SSL) - Leave unchecked
  • Always use name and password - Check off only if you are connecting from outside CalWeb, otherwise, leave unchecked.

5. Click OK, then OK again.
Other Links
For further information, please see the following:

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