Netscape 7 Configuration

First Time Configuration
The first time you run Netscape, it will bring up a Netscape Network Registration screen. If you already have a screen name through America Online, CompuServe 2000, AOL or Netscape Instant Messenger, or Netscape's Netcenter, then enter your screen name and password and click Next. If you do not have a screen name, click on the Register Now button to create a screen name. This will activate some optional additional features of Netscape 7. If you click Cancel, you will be asked for confirmation. Click Yes.

Netscape 7 will then start up. The first time you activate Mail, a New Account Wizard comes on the screen. To set up your CalWeb e-mail account:
1. Make sure that "Email account" is dotted and click Next.
2. You are asked for your identity which is the information that identifies you to others on the Internet. Enter the following:

  • Your Name: The name people will see when you send out e-mail (i.e. Joe User)
  • Email Address: Your CalWeb e-mail address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it )

Click Next.
3. You are prompted for mail server information to access your CalWeb e-mail.

  • Type of incoming mail server you are using: POP
  • Incoming Server: pop.calweb.com
  • Outgoing Server: smtp.calweb.com

Click Next.
4. You are prompted for your User Name. This is usually the same as your CalWeb e-mail address, but without the @calweb.com . Click Next.
5. You are prompted for your Account Name. This is a friendly name used to help identify mail accounts, and is especially helpful when you are checking multiple accounts. The default is the e-mail address. Click Next.
6. A screen comes up asking you to confirm the settings. Click Finish.
Adding A New User
Netscape 7 uses a feature called profiles. This allows each person to have their own mailbox and favorites separate from the other users of that machine. To set up a second profile:

1. Click on Start, then Programs, then Netscape, then Profile Manager.
2. Click on Create Profile to create a new profile.
3. Netscape brings up a introduction page. Click Next.
4. You will be prompted for a name of a profile. Enter a name, then click Finish.

Now, whenever you start up Netscape, you will be prompted to select a user's profile, then click Start Netscape to start the browser. The first time you run Netscape, you will be prompted to activate the product. Follow the instructions for First Time Configuration .
Verifying E-mail Account
In order to verify your e-mail configuration in Netscape 7, follow these instructions:

1. Make sure that you are in the Mail potion of Netscape 7.
2. Click Click on Edit and Select Mail & Newsgroup Account Settings.
3. If you see an arrow pointed right next to the account name, click on the arrow so that it is pointed down.
4. Click on the account name and verify the following:

  • Account Name: The friendly name to refer to this account under Netscape. It usually looks like a e-mail address.
  • Your Name: The name people will see when you send out e-mail (i.e. Joe User)
  • Email Address: Your CalWeb e-mail address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it )
  • Reply-to Address: Leave blank.
  • Organization: Blank or name of company (optional)

5. Click on the Server Settings and verify the following:

  • Server Type: POP Mail Server
  • Server Name: pop.calweb.com
  • User Name: Your CalWeb login name (i.e. joeuser, no .ppp or @calweb.com)
  • Port: 110

6. Click on the Outgoing Server (SMTP) and verify that the Server Name is smtp.calweb.com. Unless you are accessing your CalWeb account from another provider, the "Use name and password" should not be checked.
7. Click OK to close the screen.
Multiple E-mail Accounts
Netscape 6 allows you to check multiple e-mail accounts within a profile. To add a new e-mail account to be checked:

1. Go into the Mail portion of Netscape.
2. Click on Edit and Select Mail & Newsgroup Account Settings.
3. Click on the Add Account button. A New Account Wizard comes on the screen.
4. Make sure that "Email Account" is dotted and click Next.
5. You are asked for your identity which is the information that identifies you to others on the Internet. Enter the following:

  • Your Name: The name people will see when you send out e-mail (i.e. Joe User)
  • Email Address: Your CalWeb e-mail address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it )

Click Next.
6. You are prompted for mail server information to access your CalWeb e-mail.

  • Type of mail server: POP
  • Incoming Mail Server Name: pop.calweb.com

Click Next.
4. You are prompted for your User Name. This is usually the same as your CalWeb e-mail address, but without the @calweb.com . Click Next.
5. You are prompted for your Account Name. This is a friendly name used to help identify mail accounts, and is especially helpful when you are checking multiple accounts. The default is the e-mail address. Click Next.
6. A screen comes up asking you to confirm the settings. Click Finish.
Spam Filtering
CalWeb employs a Spam filtering system called Spam Assassin which marks suspected Spam messages with the word *****SPAM***** in the subject line. You will need to set up a Mail Filter for each account in order to transfer the Spam messages to the Trash folder. To set up filtering, follow these instructions:

1. Click on Tools and select Mail Filters.
2. If necessary, click on "Filters for:" and select the account.
3. Click on New to create a new filter.
4. A screen comes up configuring the mail filter. For Filter Name, enter "SPAM Mail".
5. In the box below "For incoming messages that match", make sure that "Subject" is selected in the first pull down menu. Click on the second pull-down menu to change the selection from "contains" to "begins with". Then, in the white box, type *****SPAM*****.
6. In the section, "Perform this action", click on the down arrow so that "Delete the message" is selected. Your screen should look like this:
Filter Rules
Click OK to save the mail filter.
7. If necessary, select the "SPAM Mail" e-mail filter and click on the Move Up button so that the rule is at the top of the list.
8. If you need to set up Spam filtering on another Netscape account, repeat steps 2-7.
9. Click OK to save the new mail filter.

Once this rule is set up, all e-mail marked as Spam will be moved to the Trash folder.
File Attachments
To send a file attachment
To send a file with a mail message, create a new mail message. Click on the Attach button or click on File and select Attach File. A dialogue box will appear allowing you to select the files that you wish to mail out.

NOTE: Consider the end user. Large attachments take a long time to both upload and download. Attachments larger than 3MB may be rejected by the mail server.

To open a file attachment
Files that attached to a e-mail message will be listed in the Attachment box. When you double-click on the attachment, a dialogue box will appear asking if you want to save the attachment or open the attachment. If you elect to save the attachment, a box will appear asking where you want to save the attachment.

WARNING! Many computer viruses can be transmitted through file attachments. Before opening a file attachment, be sure you know who is sending you the attachment and if you were expecting the attachment. It is recommended that you have a virus-scanning program installed and the latest anti-virus definitions installed. CalWeb is not responsible for any damage to your computer if you open an virus-infected file.
Common Issues
Message Checking Interval
Click on Edit and select Mail & Newsgroup Account Settings. If necessary, click on the arrow next to the account name so that it points down. Click on Server Settings. Check off the line that says "Check for new messages every" and enter a time in minutes. Click OK.

Prompt For Password
To save your password: When you are prompted for your CalWeb password when checking mail, check the box that says "Use Password Manager to remember the password" and click OK. You may get a security warning about saving passwords on your computer. Click OK.

To remove a stored password: Click on Tools, then Password Manager, then Manage Stored Passwords. Select the tab Passwords Saved. You should see a "site" that begins with "mailbox://". Select the mailbox and click on Remove. Then, click OK.

Mail Left On Server
If you are leaving messages on the server: Click on Edit and select Mail & Newsgroup Account Settings. If necessary, click on the arrow next to the account name so that it points down. Click on Server Settings. Uncheck "Leave Messages on server". Then, click OK.

To leave a copy of the message on the server: (not recommended) Click on Edit and select Mail & Newsgroup Account Settings. If necessary, click on the arrow next to the account name so that it points down. Click on Server Settings. Check off "Leave Messages on server". Then, click OK.

IMPORTANT! If you elect to leave mail on the server, we highly recommend that you periodically check your e-mail box using the CalWeb web mail interface to delete messages that are no longer needed, otherwise excessive disk usage charges will occur. (Note: Be sure to hit the Empty Trash button before logging out of the web mail interface to remove the deleted messages from the Trash folder.)

Hang Up After Downloading
This option is not supported with Netscape 7.

Large Message
Click on Edit and select Mail & Newsgroup Account Settings. If necessary, click on the arrow next to the account name so that it points down. Click on Disk Space. Check off "Do not download message locally that are larger than" and enter a size in KB. Click OK.

Once this option is activated, whenever you download a message that is larger than the set size, you will see the first few lines of the message followed by: "Truncated! This message exceeded the Maximum Message Size set in Preferences, so we have only downloaded the first few lines from the mail server. Click here to download the rest of the message." When you click on the here, the entire message is downloaded to your computer.

IMPORTANT! This will leave the large messages on our mail server. You should periodically check your mailbox using the CalWeb web mail interface to check and delete the large messages, otherwise excessive disk usage charges will occur. (Note: Be sure to hit the Empty Trash button before logging out of the web mail interface to remove the deleted messages from the Trash folder.)

Message Splitting
Netscape 7 does not allow messages to be split into multiple parts.

Send Messages Immediately
Netscape 7 sends all messages out immediately.

Outside Access to CalWeb's Mail Server
If you are connecting from outside of CalWeb's network in order to access your e-mail, it is recommended that you use your provider's outgoing mail server. Alternatively, you can do the following in order to access our outgoing mail server by clicking on Edit and selecting Mail & Newsgroup Account Settings. Click on Outgoing Server (SMTP). Make sure that "Use name and password" is checked and that your primary CalWeb login name is set as the User Name (i.e. joeuser). For "Use secure connections (SSL)", make sure that Never is dotted. Then, click OK:
Message Headers
Occasionally, it may be necessary for you to send us the complete message headers. These headers contain the complete path that the message took through the Internet rather than just the From, To, Subject, and Date that you see as part of the message. To send us the complete message headers, first click on View, then Headers, then All. Click on either the Forward button, or click on Message, then Forward. The message will then contain the necessary headers. To turn off the message headers, click on View, then Headers, then Normal.
News Configuration
You will need to be in the mail section of Netscape. To create a news account to access the UseNet Discussion groups:

1. Click on Edit, then Mail & Newsgroup Account Settings.
2. Click on the Add Account button.
3. Put a dot by Newsgroup account, then click Next.
4. Your will be prompted for your Identity which is what people will see when you post messages. Enter the following:

  • Your Name: The name which people will see when you post to the newsgroups. (i.e. Joe User)
  • Email Address: The e-mail address which will be posted to the newsgroups. (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it ). Because newsgroups are a good place to harvest e-mail address for unsolicited commercial e-mail (SPAM), it is recommended that you "munge" your e-mail address (i.e. This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).

Click Next.
5. You are then prompted for the news server name. If you are connected directly to CalWeb, enter news.calweb.com. If you are connecting from outside CalWeb, enter newsreader.calweb.com. Click Next.
6. Your are prompted for the account name. This is usually the same name as the news server name in the last step. Click Next.
7. A confirmation screen comes up. Click Finish, then OK.

The first time you select the newsgroups, you will need to click on the news folder (usually labeled news.calweb.com), then click on Subscribe to Newsgroups. A complete list of newsgroups is then downloaded to your computer. This will take several minutes. You will then be able to search for and subscribe to the discussion groups that you want to read.
Other Links
For further information, please see the following:
  • List of Links

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